Property Administrator

About the role

Farmers, a New Zealand department store retailer with over 100 years of history, is looking for a proactive Property Administrator to join its Support Office team. The role provides administrative support across the property portfolio, helping keep stores and property operations running efficiently. The Support Office will relocate to Pitt Street in Auckland CBD by early 2028.

Key responsibilities

• Provide day-to-day administrative support to the Property team.
• Maintain accurate property records, databases, lease documentation and filing systems.
• Assist with lease administration, renewals, rent reviews, key dates and property documentation.
• Coordinate invoices, purchase orders, payments and expense tracking, including landlord invoice payments and reconciling opex wash-ups.
• Liaise with landlords, property managers, contractors and internal stakeholders.
• Assist with maintenance requests, property repairs and general property enquiries.
• Prepare reports, spreadsheets and correspondence as required.
• Track important dates, follow up outstanding actions and ensure deadlines are met.
• Support property projects and process improvements, and raise CAPEX requests for property projects.

Required profile

• Previous administration experience, ideally in property, facilities, leases or a similar environment.
• Strong organisational skills and attention to detail; able to manage competing priorities and multiple tasks.
• Good written and verbal communication skills.
• Proactive problem-solving and a professional, collaborative approach with internal and external stakeholders.
• Property experience is an advantage, as is previous SAP experience.

Required skills

• Confident use of Microsoft Office, especially Excel, Word and Outlook.
• Ability to meet deadlines and follow through on commitments.

What we offer

• A supportive, collaborative team environment and a varied role working with stakeholders across the business.
• Opportunity to develop property and administration skills.
• Staff discounts across Farmers and other James Pascoe Group brands.
• Additional benefits including Southern Cross Health Insurance and other partner discounts.