Corporate Services Administrator – Office Operations

About the role

APD Global is seeking a proactive Corporate Services Administrator to ensure smooth day‑to‑day operations at its East Tamaki office. This full‑time, permanent position supports the local team and maintains a high‑standard workplace environment.

Key responsibilities

• Provide comprehensive administrative support for office operations.
• Manage reception duties, including inbound/outbound calls and front‑of‑house client interactions.
• Update and maintain records of company assets, IT equipment, office supplies, phones, and credit cards.
• Assist with procurement and expenditure requisition processes, sourcing quotations, preparing comparisons, and obtaining approvals.
• Coordinate office cleaners and liaise with building management as needed.
• Monitor multiple inboxes and calendars simultaneously.
• Perform basic project administration tasks such as reporting, monitoring, and system updates.
• Welcome new hires and guide them through onboarding.
• Arrange travel for operational staff and management.
• Organise catering and support event coordination.
• Assist with general health and safety duties.
• Maintain office and pantry supplies, restocking when required.
• Carry out ad‑hoc tasks assigned by the manager or supervisor.

Required profile

• Minimum of 3 years’ experience in customer service or administration.
• Strong organisational skills with high attention to detail.
• Ability to work independently and take ownership of tasks.
• Proactive problem‑solving mindset.

Required skills

• Full professional proficiency in English.