Office Manager

About the role

StaplesVR is expanding its operations as it prepares for a Series A capital raise. The Office Manager will ensure the smooth, efficient, and compliant operation of the Auckland head office, supporting finance, HR, health & safety, governance, and communications.

Key responsibilities

• Oversee finance and payroll operations, including AP/AR, reconciliations, budgeting, and cash‑flow tracking.
• Coordinate payroll processing and ensure compliance with New Zealand employment and tax legislation.
• Manage supplier contracts, invoicing, expense approvals, and delegated financial authorities.
• Maintain seamless office operations – facilities, IT coordination, security, and asset registers.
• Support HR functions such as onboarding, employee records, leave management, performance cycles, and wellbeing initiatives.
• Administer health, safety, and compliance activities, including hazard registers and incident reporting.
• Provide governance and executive support – board coordination, minute taking, statutory filings, and CEO/leadership administration.

Required profile

• Previous experience as an Office Manager, preferably in a start‑up or SME environment.
• Strong organisational and multitasking abilities with high attention to detail.
• Excellent interpersonal and communication skills, able to support stakeholders at all levels.
• Experience supporting senior leadership teams and board functions (desired).
• Sound understanding of NZ employment, tax, and health & safety compliance.

Required skills

• Proficiency in Microsoft 365.
• Experience with Xero or equivalent accounting software.
• Familiarity with HRIS/payroll systems such as Smartly (desired).