Executive Assistant to the Director of Education Strategy & Enablement

About the role

The University of Auckland is hiring an Executive Assistant to the Director of Education Strategy & Enablement and Pro Vice-Chancellor Student Success and Experience. The role provides high-quality, confidential executive support that keeps a complex portfolio moving, so the DVC can focus on strategy, leadership and outcomes for learners and educators. It is a full-time, permanent position of 37.5 hours per week.

Key responsibilities

• Advanced diary and inbox management, meeting and committee coordination, minute-taking, travel and expenses, and preparation of briefs, presentations and correspondence
• Maintain efficient systems and procedures, manage filing and document control, and support portfolio projects and events
• Build relationships with internal and external partners and handle sensitive matters with discretion and professionalism
• Deliver accurate service, seek feedback and contribute to continuous improvement
• Provide on-campus support as needed for key meetings, forums and visiting delegations

Required profile

• 5+ years supporting leaders as a Personal Assistant, Executive Assistant or with senior administrative experience
• Strong organisational and time management skills, able to anticipate needs and stay calm under pressure
• Excellent written, verbal and interpersonal communication skills
• Proactive, solutions-focused approach with sound judgement and discretion

Required skills

• High-level proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Natural ability to learn new systems and tools, including AI

What we offer

• Salary of $82,000-$94,000+ per year depending on skills and experience
• Up to 6.75% company superannuation and five weeks of annual leave, with the option to buy and sell additional leave
• Flexible arrangements including partial working from home and adaptive hours
• Generous parental leave policy, career development programmes, discounted car parking, on-site childcare options and other discounted products and services

Applications are made online by 25 October 2026, with a cover letter and/or CV, and are not accepted by email.