Enterprise Portfolio Office Coordinator

About the role

Ka Puta Ka Ora Emerge Aotearoa (KPKOEA) is a national organisation providing services in mental health, addiction, disability, wellbeing and housing. It is looking for an organised, proactive and systems-focused Enterprise Portfolio Office (EPO) Coordinator to keep the office running smoothly. The role works closely with the EPO Manager and wider team, coordinating portfolio reporting, governance, resources and information across projects and programmes, and supports the administration and improvement of Asana, the project and portfolio management system.

Key responsibilities

• Coordinate portfolio reporting, governance activities and documentation
• Maintain portfolio information, including milestones, risks, dependencies, resources and financial information
• Prepare dashboards, reports and governance materials, identifying gaps, trends and emerging issues
• Follow up with project teams to keep information current and reporting on track
• Support portfolio planning, prioritisation and resource coordination, including contractor administration and recruitment liaison
• Support Asana administration, including user access, onboarding, data quality, reporting and user support
• Maintain EPO frameworks, templates, guidance and documentation
• Help improve EPO processes, reporting and systems

Required profile

• At least two years' experience in coordination, reporting, project support or a similar role
• Strong organisational skills and ability to manage competing priorities and deadlines
• Relevant qualification or equivalent practical experience
• Eligibility to work in New Zealand

Required skills

• Confidence working with data, reporting tools, spreadsheets and digital systems
• Analytical skills to identify gaps, inconsistencies and emerging issues
• Communication and relationship-building skills, with confidence in stakeholder follow-ups
• Attention to detail and sound judgement when handling sensitive information

What we offer

• Salary of $75,603.04 - $85,261.28 depending on years of relevant experience
• Wellbeing support including counselling, budgeting advice, coaching and mental health workshops
• Discounts with partner organisations such as Southern Cross Health, PB Tech, Harvey Norman and Anytime Fitness
• Generous leave options including wellbeing, cultural and study leave
• Ongoing development opportunities