Executive Officer to the Group Manager Corporate Services

About the role

Kapiti Coast District Council is looking for an Executive Officer (SP15) to support the Group Manager Corporate Services. The role provides high-level, confidential executive, administrative and project support, keeps the Group Manager well briefed and helps coordinate workflows, meetings and reporting across a busy group covering governance, digital solutions, IT, finance, legal services and more.

Key responsibilities

• Provide executive support to the Group Manager, including diary management, arranging meetings and appointments, and preparing briefs before meetings and deadlines
• Monitor and follow up on requests for and approvals of reports, the annual plan, annual report and long-term plan information
• Process documents and invoices requiring Group Manager approval, and produce clear PowerPoint presentations
• Help track, monitor and report on projects, and support or lead projects within the Group
• Maintain and improve Group processes, filing systems (electronic and hard copy) and databases
• Take minutes, circulate documentation and give guidance on administrative matters to managers in the Group
• Handle confidential and politically sensitive information with discretion, and act as a liaison with internal and external stakeholders
• Provide a professional reception service, answer calls and respond to requests from customers and ratepayers
• Work within the financial delegation of $750 and follow Council's financial, health and safety and legislative compliance policies

Required profile

• Experienced executive support professional with organisation, initiative, curiosity and sound judgement
• Ability to manage competing priorities, deadlines and a busy executive diary
• Current and valid New Zealand driver's licence
• Eligible to work in New Zealand; preferred candidates undergo pre-employment checks including drug and alcohol screening and police checks

Required skills

• Microsoft Office, including advanced Word, Excel and PowerPoint
• Use of technology and AI tools to improve efficiency
• Producing correspondence, reports, presentations and meeting documentation

What we offer

• Dependant leave
• Thriving team culture
• On-site parking
• Free access to pools
• Council staff discounts

The closing date is Wednesday 11 November 2026. Enquiries are handled by the Principal Advisor Corporate Services.