Executive Assistant

About the role

We are seeking a highly organised Executive Assistant to provide proactive support to the General Manager and senior leadership at Inovo, a leading firm in project management and land development across New Zealand.

Key responsibilities

• Manage complex diaries, schedule meetings and coordinate travel for senior executives.
• Prepare, proof‑read and distribute reports, meeting papers and other documentation.
• Take accurate minutes, compile reports and maintain document management systems.
• Liaise with Board members, clients, contractors and other stakeholders on behalf of senior leadership.
• Support strategic initiatives, governance processes and day‑to‑day operations.

Required profile

• Highly organised, proactive and able to handle competing priorities.
• Trusted with confidential information, exercising sound judgement and integrity.
• Excellent communicator with strong relationship‑building skills.
• Detail‑oriented, solutions‑focused and adaptable in a fast‑paced environment.
• NZ permanent resident or citizen status.

Required skills

• Proven experience providing high‑level executive or administrative support in a professional services or project‑based setting.
• Exceptional diary management, coordination and organisational abilities.
• Strong minute‑taking, reporting and document management capabilities.
• Intermediate to advanced Microsoft Office proficiency, including SharePoint.
• Experience with desktop publishing software (highly regarded).

What we offer

• A collaborative, diverse and supportive work environment.
• Opportunities to work on high‑profile development projects across New Zealand.