Team Administrator – Support a Division and Its Managers

About the role

Transpower owns and operates New Zealand's National Grid, the high-voltage network that moves electricity from generators to distributors and lines companies. This role, located in the Wellington head office, provides professional administration support to the Grid Development division, a team of about 200 engineers, technicians and economists looking ahead 20 to 30 years for the electricity network's needs. The position is open due to a lateral promotion.

Key responsibilities

• Coordinate meetings, workshops and team logistics, including agendas, papers, minutes, room bookings, catering and technology setup
• Support onboarding and offboarding, domestic and occasional international travel bookings, office coordination and general team administration
• Provide financial administration support such as purchase orders, invoice processing, accruals, contract administration and budget information
• Maintain accurate records, files and team information, and shared resources across Microsoft 365, SharePoint and financial systems
• Build positive working relationships with managers, other teams, suppliers and stakeholders, and help improve workflows

Required profile

• Proven experience in an administration, coordination or office support role supporting multiple managers and/or teams
• Strong organisation, attention to detail and the ability to work at pace while managing expectations
• Clear written and verbal communication, and a collaborative, customer-focused approach
• Curiosity and adaptability in learning new systems, acronyms and context in large organisations; no electricity-sector background needed
• Eligibility to work in New Zealand

Required skills

• Microsoft Office
• SharePoint
• Experience with financial management systems to process purchase orders and invoices is an advantage

What we offer

• Flexible daily start and finish times for this office-based role
• A range of employee health and wellbeing benefits including generous insurance cover

To apply, submit a CV and a cover letter explaining your interest in the role. Applications close on Monday, 2 November, but are reviewed as they arrive and early interviews may be held to support a handover.