Reception/Facilities Coordinator (Part‑time)

About the role

Stantec is looking for a professional, friendly and enthusiastic individual to join its Dunedin office as a Reception/Facilities Coordinator. This part‑time role (25 hours per week) provides front‑desk, facilities and administrative support for the Dunedin office and regional sites such as Queenstown, Balclutha and Alexandra.

Key responsibilities

• Answer telephone calls, greet visitors and manage the visitor sign‑in system.
• Maintain a tidy reception area, kitchen spaces and meeting rooms, ensuring supplies and equipment are stocked and functional.
• Handle daily mail sorting, order office and cleaning supplies, and liaise with IT and photocopier suppliers.
• Coordinate building maintenance, cleaning contractors and special cleaning requests.
• Maintain the office assets register, security access system and office safety/environmental procedures.
• Support meeting room bookings, arrange catering, and manage Teams calendar invites.
• Oversee office vehicle booking, usage reporting, service scheduling and registration matters.
• Distribute authorised communications, assist with insurance claims and manage staff movement logistics.

Required profile

• Professional and courteous demeanor with strong customer‑service orientation.
• Ability to multitask and work independently in a fast‑paced environment.
• Attention to detail and reliability in handling administrative duties.

Required skills

What we offer

• Part‑time schedule with core hours 9:30 am‑2:30 pm, Monday‑Friday.
• Opportunity to work within a global leader in sustainable engineering and consulting.
• Exposure to a range of office‑wide functions across multiple regional sites.