Project Administrator

About the role

Civil Project Solutions Limited is seeking a highly organised Project Administrator to support its Project Management, Planning and Survey teams. The role offers exposure to all stages of construction project lifecycles and provides a pathway toward a future career in project management.

Key responsibilities

• Assist in preparing tenders, proposals and short‑form agreements.
• Support the preparation of contracts and claims, manage work‑in‑progress, and handle client and administration queries.
• Drive internal quality‑assurance processes to ensure consistent project delivery.
• Receive and process supplier quotes and contracts, and manage supplier invoices with accurate costing.
• Assist the Office Manager, Management Accountant and General Manager with business and board reporting.

Required profile

• Well‑organised, detail‑focused and adaptable in a multidisciplinary environment.
• Experience in an administrative, coordination or project support role (construction experience is a plus).
• Enjoys analysing project and invoicing data and presenting recommendations.
• Strong numerical accuracy and good communication skills; not afraid to ask questions.
• Proficient with MS Office; familiarity with time‑management or accounting software is advantageous.
• Willingness to learn from senior team members; positive attitude is essential.
• On‑site role based in Gisborne (no remote or hybrid work).

Required skills

• Microsoft Office

What we offer

• Competitive salary commensurate with experience.
• Full‑time on‑site position in Gisborne.
• Opportunity to gain comprehensive project lifecycle experience.
• Supportive senior team and clear career progression towards project management.