Personal Assistant to Head of Finance, Data & Digital

About the role

As the Personal Assistant to the Head of Finance, Data & Digital, you will provide executive‑level support in a fast‑paced council environment, ensuring smooth day‑to‑day operations and enabling strategic leadership.

Key responsibilities

• Manage the Head’s complex diary, meetings, correspondence and competing priorities.
• Coordinate internal and external communications as a primary point of contact while maintaining confidentiality.
• Prepare high‑quality reports, presentations, briefing papers, council documentation and meeting packs.
• Organise meetings, workshops and travel logistics, and follow up on actions.
• Support project and initiative coordination by monitoring milestones, deadlines and deliverables.
• Maintain accurate records and document‑management systems in line with legislative requirements.
• Handle confidential information, including LGOIMA responses and governance support.
• Build strong relationships across the council and provide proactive administrative assistance to the Finance, Data & Digital team.

Required profile

• Minimum five years of experience in a Personal Assistant, Executive Assistant, Legal Secretarial or senior administration role.
• Proven ability to support senior leaders in a complex, fast‑changing organisation.
• Demonstrated skill in managing executive calendars, coordinating meetings and producing high‑quality documentation.
• Exceptional organisational ability with strong attention to detail.
• Excellent written and verbal communication skills and confidence interacting with stakeholders at all levels.
• High professionalism, discretion and sound judgement handling confidential information.
• Proactive, solutions‑focused approach with the ability to work independently and anticipate needs.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Microsoft PowerPoint