Personal Assistant to Director of Biodiversity National Programmes

About the role

We are seeking a highly organised Personal Assistant to support the Director of Biodiversity National Programmes. Based at Conservation House in Wellington, you will play a pivotal role in ensuring the directorate runs smoothly, bridging policy, operations and ministerial engagement.

Key responsibilities

• Manage the Director’s diary, email inbox, travel arrangements and meeting preparation.
• Coordinate and quality‑assure correspondence, including Ministerial, Parliamentary and OIA material.
• Track actions, milestones and review points across directorate work programmes.
• Organise meeting logistics, prepare papers, take minutes and follow up on actions.
• Build and maintain strong relationships with internal teams and support staff.
• Handle sensitive information with discretion and sound judgement.
• Anticipate upcoming priorities to keep the directorate operating efficiently.

Required profile

• Proven experience in executive support, personal assistance or a similar administrative role.
• Strong coordination abilities and capacity to manage multiple, shifting priorities.
• Excellent communication and relationship‑management skills.
• Proactive approach to workflow management and anticipating needs.
• Understanding of, or willingness to learn, central government and Ministerial processes.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel (advanced preferred)