Office & Project Coordinator

About the role

Frequency is seeking an organised, approachable Office & Project Coordinator to keep the Wellington office running smoothly and provide practical support to project teams. The role blends day‑to‑day office management with project administration, offering variety and interaction across the business.

Key responsibilities

• Coordinate office operations – meetings, travel, events, facilities, supplies and health & safety activities.
• Support project teams – set up projects, maintain registers, prepare documents, assist with month‑end invoicing and timesheet monitoring.
• Assist new employees with workspace preparation, orientation and health & safety induction.
• Liaise with the National Office Manager and Wellington leaders to ensure consistent office standards.

Required profile

• Previous experience in administration, office coordination or project support.
• Strong organisational skills, accuracy and the ability to follow through on tasks.
• Confident, professional communication and sound judgement with confidential information.
• Ability to manage changing priorities and work with a wide range of people.

Required skills

• Proficiency with Microsoft 365.

What we offer

• 5 weeks’ annual leave and a 4.5% employer KiwiSaver contribution.
• Enhanced parental leave, wellbeing benefits and access to an Employee Assistance Programme.
• Regular team connection events and the chance to support meaningful project work.