Office Administrator – Auckland

About the role

Quantifi Photonics, a leader in advanced optical and electronic test instruments, is looking for an Office Administrator to ensure smooth operation of health & safety, facilities, HR, IT and general office services. Reporting to the COO and working closely with the HR Director, you will provide essential administrative support and help maintain a safe, efficient workplace.

Key responsibilities

• Ensure full health & safety compliance under the Health and Safety at Work Act 2015.
• Chair regular H&S committee meetings, prepare minutes and action items.
• Organise inductions for new staff and refresh existing inductions as required.
• Prepare monthly H&S reports for the COO and support bi‑annual external audits.
• Manage the New Zealand building Warrant of Fitness (WOF) and maintain certification.
• Maintain security alarm codes, access systems and supervise external contractors on‑site.
• Monitor repairs, maintenance needs and liaise with the CFO on landlord responsibilities.
• Provide administrative assistance to the COO, including event planning and general office services.

Required profile

• Proven experience in office administration, preferably in a technology or manufacturing environment.
• Knowledge of New Zealand health & safety legislation and experience running H&S committees.
• Experience managing facilities, building compliance and external service providers.
• Strong organisational and communication skills with the ability to support senior leadership.

Required skills