Executive Assistant

About the role

The Executive Assistant will provide high‑level administrative and governance support to Environment Southland’s Council and senior management. Working within a busy support team, you will ensure that committee processes run smoothly and that senior leaders receive timely, accurate assistance.

Key responsibilities

• Prepare and distribute meeting papers for Council committees, working parties and liaison committees.
• Accurately record minutes and decisions, ensuring timely entry into official records.
• Support General Managers and their divisions with calendar management, travel arrangements and correspondence.
• Maintain confidential files and manage document flow in accordance with council policies.
• Liaise with internal and external stakeholders, including mana whenua partners, to uphold Te Tiriti o Waitangi obligations.
• Assist with ad‑hoc projects, reporting and governance documentation as required.

Required profile

• Exceptional administration and organisational abilities.
• Business qualification (e.g., diploma or degree).
• Proven experience providing support to senior managers, preferably in a council or government setting.
• Understanding of local government legislation and council governance processes.
• Ability to work in a fast‑paced environment, think on your feet and take accurate minutes.
• Strong communication skills and a full driver’s licence.
• Discretion and capacity to manage competing demands.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive salary package (NZ$71,370‑NZ$75,335 per year).
• Supportive, collaborative work environment.
• Ongoing professional development and training.
• Opportunity to live and work in the scenic Southland region.