Executive Assistant

About the role

The Executive Assistant will provide high‑level support to two General Managers at Kaipara District Council. Working from Mangawhai or Dargaville with flexible home‑working options, you will be at the centre of the council’s daily operations, helping senior leaders stay organised and focused.

Key responsibilities

• Manage complex diaries, schedule meetings and resolve competing priorities.
• Coordinate inboxes, draft correspondence, and prepare presentations, reports and business documents.
• Arrange travel, events and logistics, ensuring smooth execution.
• Prepare agendas, take minutes and follow up on actions.
• Support complaint and enquiry responses with accurate information.
• Assist with financial administration, including budget monitoring and reporting.

Required profile

• Minimum 4 years of experience in a similar executive support role.
• Strong organisational ability and sound judgement in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Proven discretion handling confidential information.
• Ability to build effective relationships at all levels.

Required skills

• Advanced proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Flexible working arrangements and wellbeing initiatives.
• Opportunities for professional growth and ongoing training.
• One paid volunteer day per year for community involvement.
• Discounted health insurance, banking and retail benefits.
• Free Employee Assistance Programme and a focus on overall health.
• Five weeks of annual leave after five years of service.