Events Coordinator – Queenstown

About the role

We are looking for an Events Coordinator to join RealNZ’s MICE team in Queenstown. You will be the central hub for confirmed event bookings, ensuring smooth delivery and exceptional guest experiences across New Zealand’s iconic locations.

Key responsibilities

• Provide high‑level administrative support to a busy events team.
• Coordinate multiple events simultaneously, maintaining accuracy and attention to detail.
• Communicate professionally with clients, suppliers and internal teams.
• Prepare and maintain event runsheets and supporting documentation.
• Liaise with operational teams to ensure event requirements are understood and delivered.
• Manage competing demands, deadlines and changing priorities.
• Maintain accurate data in booking, reservation and CRM systems.
• Support invoicing, terms and conditions, and client documentation.

Required profile

• Outstanding attention to detail and accuracy.
• Excellent written and verbal communication, with strong spelling and grammar.
• Strong organisational and time‑management abilities.
• Proven experience in administration and coordination.
• Positive attitude, initiative and willingness to learn.
• Ability to stay calm and organised during busy periods.

Required skills

• Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with customer‑relationship or reservation systems (e.g., Fareharbor) or ability to learn new systems quickly.

What we offer

• Permanent, full‑time role based in Queenstown.
• Opportunity to build a career in events and tourism, gaining exposure to sales, client management and event delivery.
• Exciting perks and access to RealNZ’s adventure experiences.