Administrative Assistant – Architecture, Engineering, Construction & Innovation

About the role

The Meetinghouse Facilities Department is looking for a well‑organized, customer‑focused Administrative Assistant to support the Architecture, Engineering, Construction and Innovation (AECI) team in Auckland. This six‑month fixed‑term position works 30 hours per week and reports to the Project Manager.

Key responsibilities

• Prepare purchase orders, process and track invoices, and compile financial reports.
• Track materials and services, maintaining frequent communication with vendors and contractors.
• Assist the Project Manager by monitoring expenditures, budgets, and performing account reconciliations.
• Review operational plans and correspondence.
• Perform other office and administrative duties as assigned.

Required profile

• Two years of post‑high‑school education with basic business accounting knowledge.
• At least three years of office administration experience, preferably supporting a technical team.
• Proven experience in budget monitoring, expense recording and reporting.
• Strong customer‑service orientation and excellent verbal and written communication.
• Experience training others on administrative processes.
• Adaptable, able to work under pressure and thrive in a team environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook