Senior Administrator – Sport & Recreation Grants

About the role

We are seeking a proactive and highly organised Senior Administrator to join our Shared Support Services team on a six‑month fixed‑term basis. The role supports the Sport and Recreation Grants programme within Tākaro, helping Auckland communities access sport and recreation opportunities.

Key responsibilities

• Manage and triage the shared inbox, ensuring timely and professional responses.
• Coordinate meetings, workshops, venues, catering, agendas and logistics.
• Prepare, format, proofread and maintain business documents and templates.
• Maintain filing systems, databases, records and archives, including SmartyGrants.
• Support financial administration: vendor management, invoice processing, goods receipting and payment tracking through SAP.
• Maintain grant expenditure and budget trackers.
• Produce programme updates, reports and maintain risk, decision and action registers.
• Contribute to continuous‑improvement initiatives and manage competing priorities with confidentiality.

Required profile

• Strong administration, coordination or project‑support experience in a professional environment.
• Excellent communication skills and ability to build positive working relationships.
• Strong attention to detail and effective time‑management.
• Confidence working across Microsoft Office Suite and digital systems.
• Experience managing financial administration and reporting tasks.
• Ability to work independently while remaining collaborative and adaptable.
• Experience with SAP or similar financial systems is advantageous.
• Experience within local or central government environments is beneficial.

Required skills

• Microsoft Office Suite
• SAP
• SmartyGrants

What we offer

• A supportive and collaborative team environment.
• 40‑hour work week, Monday to Friday, with some flexibility.
• Primarily CBD‑based role with occasional travel across Auckland for workshops and events.
• Opportunity to contribute to meaningful community investment through sport and recreation.