Personal Assistant to GM Risk & Commercial Banking

About the role

We are seeking a highly organised Personal Assistant to support the General Manager of Risk – Business & Corporate Banking and the General Manager of Commercial Banking & Business Strategy at ASB in Auckland. The role provides seamless administrative, coordination and communication support, allowing senior leaders to focus on strategic priorities.

Key responsibilities

• Manage complex diaries, correspondence and administrative tasks for two senior leaders.
• Monitor and respond to emails, draft communications and help prioritize competing demands.
• Coordinate meetings, team events, functions and travel arrangements.
• Prepare professional presentations, reports, statistics and other documentation.
• Act as a primary liaison for internal and external stakeholders.
• Support team operations through systems such as accounts payable and people‑related administration.
• Take meeting minutes and ensure follow‑up actions are tracked.
• Build strong relationships and identify opportunities to improve processes and team efficiency.

Required profile

• Minimum 5 years experience in a Personal Assistant, Executive Assistant or similar senior administrative role.
• Exceptional organisational, planning and time‑management abilities.
• Proactive, able to anticipate needs and work autonomously in a fast‑paced environment.
• Strong judgement, initiative and problem‑solving capability.
• High degree of discretion, maturity and confidentiality.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint