Executive Assistant to CEO

About the role

As the Executive Assistant to the Chief Executive Officer, you will act as a trusted partner, enabling the CEO and Executive Leadership Team to focus on strategic priorities. You will create order from complexity, manage critical information flow, and support governance and communication activities across the organisation.

Key responsibilities

• Manage complex executive diaries, travel arrangements, and confidential correspondence.
• Coordinate Executive Leadership Team meetings, planning sessions, and follow‑up actions.
• Prepare agendas, board papers, presentations, reports and meeting minutes.
• Handle executive communications and support stakeholder engagement, both internal and external.
• Oversee governance activities, including Trust administration, Trustee communications and record‑keeping.
• Support executive visits, leadership events, company functions and international conference logistics.
• Process purchase orders, invoices and executive expense claims.
• Leverage technology and AI tools to improve workflows and increase office efficiency.
• Identify and implement process improvements for the Executive Office.
• Act as liaison between the Executive Office and various stakeholders.

Required profile

• Five or more years of experience supporting senior executives at the C‑suite level.
• Proven ability to coordinate executive meetings, governance activities and leadership initiatives.
• Outstanding organisational skills with meticulous attention to detail.
• High level of discretion and professionalism handling confidential information.
• Strong written and verbal communication abilities.
• Proactive mindset with the confidence to anticipate needs and solve problems.

Required skills

• Advanced Microsoft Office proficiency.
• Experience with digital collaboration tools.