Office Manager & Executive Assistant (Auckland)

About the role

Kraft Heinz is seeking an Office Manager & Executive Assistant to support its New Zealand operations in Auckland. This permanent position combines executive support for the Managing Director with overall office administration, ensuring a smooth and efficient workplace.

Key responsibilities

• Provide full executive assistance to the Managing Director, including diary management, travel arrangements, expense processing and meeting coordination.
• Act as the first point of contact for visitors and manage all front‑desk activities.
• Oversee office logistics such as maintenance, mailing, shipping, supplies, equipment, security passes, parking allocations and locker assignments.
• Set up the office for events, town halls and new‑starter inductions, ensuring desks, chairs and security access are ready.
• Maintain meeting rooms, kitchen areas, coffee machines and handle related supply orders.
• Manage relationships with building management, external vendors and ensure timely invoice payments.
• Support cultural initiatives, diversity programs and volunteering events.

Required profile

• Previous experience in office management or a similar administrative role.
• Proven ability to manage a medium‑to‑large open‑plan office environment.
• Comfortable working under pressure in a fast‑paced setting.
• Strong relationship‑building skills with internal and external stakeholders.
• Problem‑solving mindset with a continuous‑improvement and can‑do attitude.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)

What we offer

• Flexible work arrangement within a collaborative and dynamic environment.
• Opportunities for internal growth and career advancement at a global food and beverage leader.