Executive Assistant – Transformation

About the role

We are looking for an experienced Executive Assistant to provide high‑level support to the Executive General Manager (EGM) of Transformation. Based in Auckland, you will ensure smooth administrative operations, optimise ways of working and collaborate closely with senior leadership and the Transformation team.

Key responsibilities

• Manage comprehensive diary, inbox and travel arrangements for the EGM and leadership team.
• Own the planning and execution of EGM meetings, team days, off‑site events and other stakeholder gatherings.
• Prepare communications, presentations and reports as required by the EGM.
• Maintain the business unit cost centre, including budget forecasting and expense tracking.
• Lead and contribute to approved projects and one‑off initiatives.
• End‑to‑end management of departmental events.
• Oversee governance and risk requirements for the transformation function.

Required profile

• Minimum 5 years of experience in a similar Executive Assistant role.
• Experience supporting an EGM or senior leader in a transformation environment is highly regarded.
• Strong organisational, written and verbal communication skills with a focus on stakeholder management.
• Proven ability to handle confidential information with discretion.
• Goal‑oriented mindset with a continuous improvement approach.

Required skills

• Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel).
• Experience using SharePoint, OneNote, Microsoft Teams and SAP (or equivalent).
• Effective workload management and timely delivery of commitments.

What we offer

• Boosted KiwiSaver with 4.5% employer contribution and standard life insurance.
• 20 days annual leave plus 5 days MyLeave and flexible hybrid working options.
• Up to 50% discount on personal insurance (home and motor).
• Annual $500 health & wellbeing payment and 14 weeks paid parental leave.
• Access to LinkedIn Learning, IAG Academy, study assistance and secondment opportunities.