Virtual Assistant (Part‑time, Remote)

About the role

We are looking for a proactive Virtual Assistant to support the Chief Executive of the New Zealand Climate Foundation. Working remotely on a part‑time basis (16‑20 hours per week), you will ensure the CEO’s schedule, communications and travel run smoothly so she can focus on advancing New Zealand’s low‑emissions transition.

Key responsibilities

• Manage the CEO’s calendar across multiple time zones, including complex international meetings.
• Prepare briefing notes, agendas and pre‑reads for internal and external engagements.
• Tri­age the CEO’s email inbox, draft responses to low‑priority messages and flag urgent items.
• Arrange domestic and international travel, visas, accommodation and detailed itineraries.
• Support logistics for events, workshops, board meetings and team gatherings, including venue research and supplier coordination.
• Upload board papers to BoardPro, schedule board meetings and manage related communications.
• Maintain accurate travel expense logs and assist with monthly board updates.

Required profile

• Highly proactive with strong judgement and the ability to anticipate needs.
• Excellent written communication, especially when dealing with senior government, philanthropic and business contacts.
• Eligible to work in New Zealand (no sponsorship available).
• Comfortable handling high‑trust, high‑accountability tasks in a small, fast‑moving team.

Required skills