Regional Administrator – Office‑Based (Johannesburg)

About the role

Black Sash is looking for a full‑time Regional Administrator to support the Gauteng Regional Office in Johannesburg. The role is office‑based and focuses on ensuring smooth day‑to‑day administrative operations for the regional team.

Key responsibilities

• Manage reception duties, answer and transfer calls, and maintain a tidy reception area.
• Handle office filing, correspondence, mail distribution, and courier arrangements.
• Order stationery, cleaning supplies, and track inventory for replenishment.
• Maintain HR records such as leave applications, timesheets, and compile monthly leave schedules for the HR Officer.
• Provide logistical support for regional programmes, including organising meetings, events, and training workshops.
• Assist with financial administration by preparing cash transfer requests, checking invoices, and forwarding them for payment.
• Maintain office equipment, report faults, keep an asset register, and ensure functional computers, copiers, and phones.
• Capture and upload data to Black Sash’s database, support partners with tablet data collection, and audit regional contacts and events.

Required profile

• Matriculation (or equivalent) with relevant office or administrative qualifications.
• Strong organisational skills and ability to manage multiple administrative tasks.
• Experience in a similar administrative or reception role, preferably within a non‑profit environment.

Required skills

• Proficiency in using standard office equipment (computers, copiers, fax/scanner, telephone systems).
• Basic data entry and database management skills.
• Ability to maintain accurate records and asset registers.