Project Coordinator – HRIS

About the role

The University of Otago is delivering a major transformation programme to implement a new Human Resources Information Management system (HRIS). As a Project Coordinator you will provide coordination and documentation support, ensuring the programme stays on track, well‑managed and clearly communicated.

Key responsibilities

• Prepare and maintain core project documentation such as plans, reports, logs, dashboards and presentations.
• Manage the central document repository, ensuring accuracy, version control and easy accessibility.
• Develop standard operating procedures, process documentation and support the creation of training materials.
• Maintain RAID logs, action registers and decision records.
• Track progress, milestones and finances, highlighting risks and variances.
• Collate information from stakeholders to support reporting and decision‑making.
• Support governance processes, including meeting coordination, preparation of papers, minutes and action follow‑up.

Required profile

• Proactive, organised self‑starter able to manage multiple priorities.
• Strong organisation and communication skills with the ability to work independently in a fast‑moving environment.
• Understanding of project management principles or experience supporting delivery.
• Experience producing project documentation and business artefacts.
• Excellent written communication, capable of tailoring content to different audiences.

Required skills

• Understanding of project management principles.
• Experience creating project documentation and business artefacts.
• Strong written communication skills.

What we offer

• Two‑year fixed‑term full‑time position (37.5 hours per week) based in Dunedin.
• Salary range $69,931–$74,609 per year (top of range $80,285).
• 5 weeks annual leave, 6.75 % superannuation and competitive employee benefits.
• Opportunity to contribute to a high‑profile university‑wide HRIS transformation programme.