Personal Assistant to the Ambassador

About the role

The Personal Assistant works closely with the Ambassador, providing high‑level administrative support in a dynamic diplomatic setting. You will be part of a small, friendly team that operates in an international environment at a prime waterfront location in Wellington's CBD.

Key responsibilities

• Manage the Ambassador’s calendar, schedule meetings and appointments.
• Prepare and edit correspondence, briefing notes and reports.
• Coordinate domestic and international travel arrangements, including visas and itineraries.
• Liaise with diplomatic staff, government officials and external partners.
• Maintain confidential files and records in accordance with diplomatic protocols.
• Support the planning and execution of official events and receptions.

Required profile

• Excellent organizational and time‑management abilities.
• High level of discretion and ability to handle confidential information.
• Strong written and verbal communication skills in English.
• Familiarity with diplomatic procedures and multicultural work environments.
• Proactive attitude and ability to work independently and as part of a team.

Required skills

What we offer

• A collegial and international working atmosphere.
• Attractive workplace on Wellington’s waterfront.
• Full‑time, on‑site position with professional development opportunities.