Personal Assistant to Managing Director

About the role

Hallmark & Stone is seeking an organised and proactive Personal Assistant to support the Managing Director in daily business operations. The role is based on‑site in Thorndon, Wellington and offers a full‑time schedule.

Key responsibilities

• Manage the Managing Director’s calendar, appointments and travel arrangements.
• Prepare, edit and file correspondence, reports and presentations.
• Coordinate meetings, take minutes and follow up on action items.
• Handle incoming calls, emails and routine inquiries on behalf of the director.
• Maintain confidential files and ensure accurate record‑keeping.
• Assist with special projects and ad‑hoc administrative tasks.

Required profile

• Highly organised with strong attention to detail.
• Proactive, able to anticipate needs and work independently.
• Excellent written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Professional demeanor and strong interpersonal skills.

Required skills

What we offer

• Competitive salary ranging from $65,000 to $75,000 per year.
• Full‑time, on‑site position in a dynamic professional environment.