Personal Administrator & Governance Support

About the role

We are seeking a Personal Administrator & Governance Support professional to join our Whangārei‑based team on a fixed‑term parental‑leave cover. The role provides high‑level administrative and governance assistance to the Kaipara Moana Remediation leadership and board, contributing to the restoration of the Kaipara Moana harbour.

Key responsibilities

• Deliver comprehensive governance support for the Kaipara Moana Remediation programme, including scheduling and chairing Joint Committee meetings.
• Prepare agendas, papers, and meeting materials; arrange venues and catering (including marae); attend meetings, take minutes and manage follow‑up actions.
• Provide confidential personal administration to senior executives – diary management, travel logistics, programme reporting and cross‑departmental coordination.
• Process financial and contract documentation, support payment workflows and prepare project and financial reports.
• Maintain action registers, work programmes and ensure compliance with governance processes.

Required profile

• Significant experience delivering governance and executive‑level personal administration.
• Strong understanding of business planning, financial reporting and programme administration.
• Knowledge of te ao Māori, iwi/hapū engagement and marae protocol.
• Proficiency with Microsoft Office Suite; SharePoint experience is a plus.
• Excellent interpersonal and communication skills with a proactive, “can‑do” attitude.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• SharePoint (advantageous)

What we offer

• Fixed‑term full‑time position (with the possibility of reduced hours down to 30 hours per week).
• Opportunity to contribute to a large‑scale environmental restoration initiative.
• Collaborative team environment supporting landowners, iwi, community groups and industry.