Personal Administrator & Governance Support

About the role

This fixed‑term, full‑time position provides high‑level personal administration and governance support for the Kaipara Moana Remediation (KMR) leadership and board. The role covers parental‑leave replacement until September 2027 and is based in Whangārei.

Key responsibilities

• Support the KMR Joint Committee with governance processes, including scheduling meetings, preparing agendas and papers, arranging venues and catering (including marae), attending meetings, taking minutes and tracking actions.
• Provide confidential executive assistance to the Pou Tātaki, managing diaries, travel arrangements, programme reporting and cross‑department coordination.
• Process financial and contract documentation, assist with payment processes and prepare project and financial reports.
• Maintain action registers, forward work programmes and contribute to broader project administration as required.

Required profile

• Substantial experience delivering governance and executive‑level personal administration.
• Good understanding of business planning, financial reporting and programme administration.
• Familiarity with te ao Māori, iwi/hapū engagement and marae protocol.
• Excellent interpersonal and communication skills with a proactive attitude.

Required skills

• Proficiency with Microsoft Suite programmes.
• Experience using SharePoint (advantageous).

What we offer

• Opportunity to contribute to a large‑scale environmental restoration initiative.
• Flexible working hours (up to 30 hours per week) for the right candidate.
• Collaborative team environment focused on making a tangible difference.