Part-Time Administration and Operations Officer

About the role

The New Zealand Society of Association Executives (NZSAE) is seeking a practical, organised, and reliable Administration and Operations Officer on a part‑time basis. You will work closely with the Executive Director to keep the day‑to‑day operations of the association running smoothly.

Key responsibilities

• Provide general office and administrative support.
• Process invoices, track payments and perform basic finance tasks using Xero.
• Handle membership applications, renewals and respond to member enquiries.
• Maintain accurate member and contact records in the association’s database.
• Manage event registrations, attendee lists, name‑badge production and overall event administration.
• Support webinars, meetings, conferences and other NZSAE activities.
• Prepare basic marketing and event materials, including simple social‑media graphics.

Required profile

• Professional, approachable and able to work independently.
• Strong administrative and organisational abilities with excellent attention to detail.
• Confidence using Microsoft Office and various online systems.
• Experience with Xero or similar finance administration tools.
• Ability to juggle multiple tasks and meet deadlines.
• Strong interpersonal and customer‑service skills.
• Previous experience in a membership‑based organisation is highly preferred.

Required skills

• Xero
• Microsoft Office

What we offer

• Opportunity to contribute to a growing sector‑focused association.
• Close collaboration with the Executive Director and involvement across operations, member services and events.
• Flexible working hours and location within New Zealand.