Office Manager – Hybrid (32 hrs/week)

About the role

We are looking for a proactive Office Manager to oversee daily administrative operations across multiple sites and remote environments in New Zealand. The role combines on‑site duties with flexible work‑from‑home arrangements, supporting our technology‑driven organization.

Key responsibilities

• Manage day‑to‑day administrative functions across several locations and virtual offices.
• Supervise and allocate tasks to administrative and support staff, monitor performance and provide training.
• Coordinate communication between sales, procurement and distribution teams to meet deadlines.
• Plan and monitor resource allocation, including IT equipment, site support and office supplies.
• Maintain accurate inventory records and report on IT equipment stock.
• Handle internal documentation, invoicing, purchase orders and supplier records ensuring compliance.
• Liaise with external suppliers, service providers and logistics partners for order fulfilment.
• Support directors and senior managers with administrative and operational tasks.
• Conduct onboarding and induction for new staff.
• Prepare regular reports on purchasing, distribution and administrative KPIs.
• Develop and improve office systems, policies and workflows for both virtual and on‑site operations.
• Ensure health and safety compliance and promote a collaborative work culture.

Required profile

• Master’s degree in management or equivalent qualification in business administration/management.
• Proven experience in office management, administration and staff supervision.
• Strong understanding of business coordination in supply‑related or service industries.
• Excellent organisational, leadership and communication abilities.

Required skills

• Advanced proficiency in Microsoft Office.