HR and Admin Executive

About the role

We are a food ingredient manufacturing company with a production base in Hamilton, New Zealand, and close ties to our head office in China. We are seeking a hands‑on, adaptable HR and Admin Executive to lead local human‑resources activities and oversee office and facility administration.

Key responsibilities

• Manage end‑to‑end recruitment for local positions, including posting, screening, interviewing and offer negotiation.
• Handle employee onboarding, off‑boarding and maintain accurate personnel records.
• Provide guidance on New Zealand employment relations, policies and performance management.
• Ensure compliance with NZ employment law, health & safety regulations and company policies.
• Support payroll preparation and leave management in coordination with finance.
• Drive employee engagement, organise team events and manage internal communications.
• Oversee office and facility management, supplies, equipment maintenance and vendor coordination.
• Manage company vehicles, travel arrangements and accommodation for visitors.
• Assist with document control, filing and record keeping in both English and Chinese.
• Support health & safety compliance and emergency response coordination.
• Translate HR and admin documents between English and Mandarin and facilitate communication with the China head office.

Required profile

• Fluent in Mandarin and English, both written and spoken.
• Previous experience in an HR & Admin role within New Zealand or strong knowledge of NZ employment legislation and business practices.
• Self‑starter who can work independently and deliver results.
• Highly organised with excellent attention to detail.
• Flexible and adaptable to changing priorities.

Required skills

• Recruitment and onboarding processes.
• Knowledge of New Zealand employment law and health & safety standards.
• Document translation between English and Mandarin.
• Office and facilities management.