Front Desk Coordinator

About the role

We are looking for a Front Desk Coordinator to be the first point of contact for visitors, clients and staff at MBIE’s new Wellington office. The role combines reception duties with general administration and access coordination to ensure a smooth and welcoming experience for everyone who enters the building.

Key responsibilities

• Deliver professional and friendly reception services, greeting and assisting visitors, staff and clients.
• Manage day‑to‑day administrative tasks that support office operations.
• Coordinate security access and visitor management systems.
• Provide accurate information and support to internal and external stakeholders.

Required profile

• Previous experience in a receptionist or customer‑service role (preferred).
• Strong communication and interpersonal abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams); SharePoint experience is a plus.
• Ability to handle multiple tasks in a fast‑paced environment with attention to detail.
• Professional demeanor, confidentiality and a positive attitude.
• Legal right to live and work in New Zealand and flexibility to work in alternative buildings when required.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams
• SharePoint (or similar collaboration platform)

What we offer

• Permanent full‑time position based in Wellington.
• Salary range $55,624 – $65,829 per year.
• KiwiSaver contribution.
• Wellness benefits.