Finance Assistant

About the role

Timescapes, a fast‑growing construction‑tech company, is looking for a Finance Assistant to support day‑to‑day financial operations. Reporting to the Financial Controller, you will ensure accurate bookkeeping, timely billing and smooth accounts inbox management as the business scales across multiple markets.

Key responsibilities

• Process supplier invoices accurately, apply correct coding, obtain approvals and execute weekly/fortnightly payment runs.
• Monitor the accounts payable inbox and respond to supplier queries professionally.
• Take end‑to‑end ownership of the customer billing cycle, collaborating with Sales and Customer Success to ensure accuracy and timely payments.
• Manage subscription billing and invoicing through Chargebee and HubSpot, performing daily reconciliations between these systems and the Timescapes platform.
• Generate and send monthly customer statements, follow up on outstanding balances, and allocate cash receipts correctly.
• Own the accounts inbox for billing queries, invoice amendments, credits and refunds.
• Monitor accounts receivable ageing, escalating overdue accounts to meet DSO targets.
• Reconcile Xero bank accounts daily, perform weekly Xero‑Chargebee reconciliations, and support month‑end and year‑end close processes.
• Prepare intercompany reconciliations and recognise pre‑payments.
• Prepare GST returns for the New Zealand entity, review myIR for GST and PAYE obligations, and check expense claims for coding or GST errors.

Required profile

• Solid bookkeeping foundation with strong attention to detail.
• Ability to take ownership of financial processes and work independently.
• Excellent communication skills for interacting with suppliers, internal teams and customers.
• Willingness to grow skills across billing, reporting and broader financial operations.

Required skills

• Proficiency with Xero accounting software.
• Experience using Chargebee for subscription billing.
• Familiarity with HubSpot CRM and invoicing workflows.
• Understanding of GST compliance and PAYE obligations in New Zealand.
• Ability to perform bank reconciliations and intercompany reconciliations.