Finance Administrator & Office Manager

About the role

Werk Agency is seeking a highly organised Finance Administrator & Office Manager on a six‑month fixed‑term basis (part‑time, 20 hours per week) to keep the financial and operational side of the agency running smoothly. You will act as the central point for invoicing, bookkeeping, payroll, HR paperwork and general office coordination, supporting both creative and client‑service teams.

Key responsibilities

• Coordinate monthly client invoicing and ensure invoices are accurate and timely.
• Support bookkeeping, financial record keeping and budget updates for projects and campaigns.
• Monitor supplier costs, purchase orders and assign expenses to the correct client or project.
• Process payroll information, maintain employee leave records and manage HR documentation.
• Prepare and manage employment, contractor agreements and contract variations using approved templates.
• Coordinate signatures, renewals and secure filing of contracts.
• Assist with onboarding and off‑boarding of employees and contractors.
• Handle correspondence with suppliers, freelancers and media partners, following up on missing information.
• Develop templates, checklists and improve administrative procedures.
• Maintain a tidy, welcoming Auckland office and ensure smooth day‑to‑day operations.

Required profile

• Practical, detail‑oriented and comfortable working with numbers and documentation.
• Proactive in following up on invoices, budgets and approvals.
• Willing to improve existing processes and create more efficient ways of working.
• Confident communicating with marketers, creatives and client‑service staff.

Required skills

• Finance administration
• Bookkeeping
• Payroll processing
• HR administration
• Invoice management
• Budget tracking
• Contract preparation