Faculty Administrator – Office Support & Procurement

About the role

The Faculty Administrator provides essential administrative support to the Faculty of Design and Creative Technologies. The role covers office supplies management, procurement processes, and travel administration for faculty staff, students, researchers and visitors.

Key responsibilities

• Purchase, stock and maintain office supplies and equipment.
• Process procurement requests and manage purchase orders in line with university policies.
• Arrange and coordinate travel bookings for faculty members, students, researchers and guests.
• Maintain accurate records of expenditures, inventory and travel itineraries.
• Provide general administrative assistance to the faculty office, including document preparation and filing.
• Liaise with vendors, internal departments and the Faculty Project Co‑ordinator to ensure smooth operations.

Required profile

• Collaborative work style with a friendly, approachable manner.
• Excellent written and verbal communication skills.
• High level of professionalism and attention to detail.
• Commitment to equity, diversity and inclusion.
• Supportive of AUT’s Te Tiriti journey and related initiatives.

Required skills

• None specified

What we offer

• Opportunity to work within a vibrant, multidisciplinary faculty.
• Professional development in a 5‑star university environment.
• Inclusive culture that values diversity and community engagement.