Facilities Coordinator – Office Operations

About the role

CBRE is seeking a Facilities Coordinator to oversee day‑to‑day office operations for a client site in Hamilton. You will ensure a welcoming environment for visitors, maintain smooth facility functions, and support overall organisational efficiency.

Key responsibilities

• Assist the Facilities Management team with daily site operations.
• Perform facilities administration tasks such as raising purchase orders, work orders, and maintaining data and maintenance registers.
• Coordinate planned preventative maintenance, reactive works, and manage contractors.
• Conduct regular site inspections and ensure compliance with health, safety and environmental (HSE) standards.
• Provide superior customer service and build strong relationships with clients and all stakeholders.

Required profile

• Proven experience in customer‑facing or front‑of‑house roles within a professional or corporate environment.
• Strong dedication to exceptional service and a customer‑centric approach.
• Excellent time‑management and organisational skills with the ability to prioritise workloads and meet deadlines.
• Quick thinker with solid problem‑solving abilities.
• Full‑time availability (5 days a week) and prior experience in facilities, property or a related role.

Required skills

• Intermediate to advanced proficiency in Microsoft Word.
• Intermediate to advanced proficiency in Microsoft Excel.
• Intermediate to advanced proficiency in Microsoft Outlook.

What we offer

• Opportunity to join a global leader in commercial real estate.
• Collaborative culture built on respect, integrity, service and excellence.
• Flexible working arrangements within a supportive community.
• Commitment to diversity, inclusion and accommodations for disabilities.
• Potential for career growth and professional development.