Facilities & Administration Coordinator

About the role

We are looking for a Facilities & Administration Coordinator to bring structure, consistency and practical solutions to our busy organisation. Based in Wellington with occasional travel to Kāpiti, you will support the smooth operation of our offices and residential properties across the North Island.

Key responsibilities

• Coordinate facilities and property matters across multiple regional sites, ensuring safety and compliance.
• Manage procurement processes, supplier relationships and contract administration to achieve cost efficiencies.
• Oversee fleet and asset management, maintaining accurate inventory and visibility of resources.
• Drive office systems and process improvements, enhancing operational efficiency.
• Provide financial and operational administration support, including expenditure monitoring.

Required profile

• Strategic thinker with a systems mindset, able to see how operational decisions impact the organisation.
• Commitment to continuous improvement, measuring performance and identifying inefficiencies.
• Strong relationship‑building skills and high emotional intelligence for navigating complex stakeholder environments.
• Highly organised, proactive, solutions‑focused and resilient, capable of working independently within delegated authority.
• Relevant tertiary qualification (Business Administration, Operations, Facilities Management or related) and 3‑5+ years of multi‑site facilities or operations experience.

Required skills

What we offer

• Competitive salary and benefits package.
• Opportunity to shape processes in a newly created role.
• Supportive, inclusive workplace that values diversity and lived experience.