Executive & Operations Assistant (Part-Time)

About the role

We are a fast‑growing engineering company developing advanced space‑technology solutions. We need a proactive Executive & Operations Assistant to support our founder and technical leadership team, ensuring smooth day‑to‑day operations and freeing engineers to focus on innovation.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate travel.
• Prepare agendas, briefing materials, take minutes and track action items.
• Handle procurement: obtain quotes, create purchase requests, follow deliveries and resolve supplier issues.
• Process invoices and reconcile documentation in Xero.
• Maintain company records, filing systems and office logistics.
• Track engineering project progress, follow up on deadlines and keep visibility via Microsoft Teams.
• Coordinate customer, supplier and investor meetings and ensure information reaches the right stakeholders.

Required profile

• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication.
• Detail‑oriented and comfortable working in a fast‑changing environment.
• Proactive problem‑solver who can suggest process improvements.

Required skills

• Xero accounting software
• Microsoft Teams collaboration tools

What we offer

• Hybrid work model (3 days onsite, 2 days remote)
• Competitive hourly rate of NZ$30–40
• Opportunity to grow into a full‑time position
• Dynamic environment with exposure to cutting‑edge space technology projects