Executive Assistant to the Mayor

About the role

The Executive Assistant to the Mayor provides high‑level support to the Mayor of Lower Hutt, managing a fast‑moving diary, email flow and daily priorities. Working closely with the Office Manager and Senior Advisor, the role ensures the Mayor’s office runs smoothly and delivers a professional experience to visitors, elected members and the community.

Key responsibilities

• Manage the Mayor’s calendar, appointments and travel arrangements.
• Handle email correspondence, draft responses and prioritize incoming requests.
• Act as a primary point of contact for the Mayor’s office, greeting visitors and fielding enquiries.
• Coordinate and deliver civic functions, working with internal teams and external partners.
• Maintain office operations during staff absences, using initiative and sound judgement.
• Prepare briefing materials, reports and presentations for meetings.

Required profile

• Minimum five years of executive support experience for a senior leader in a complex organisation.
• Exceptional organisational ability and capacity to juggle competing priorities.
• Strong political awareness, discretion and professionalism when handling confidential information.
• Excellent communication skills and a proactive, solutions‑focused attitude.
• Positive attitude, good sense of humour and willingness to work in a close‑knit team.

Required skills

• Advanced Microsoft Office proficiency.
• Experience using customer relationship management (CRM) systems.

What we offer

• Varied and interesting work supporting the community.
• Great wellbeing benefits.