Executive Assistant to Managing Director

About the role

Urban Homes is seeking an experienced Executive Assistant to support the Managing Director across its Waikato operations and franchise network. This high‑impact position blends strategic coordination with day‑to‑day administration, ensuring the business runs smoothly and efficiently.

Key responsibilities

• Manage the Managing Director’s email, calendar, and priorities proactively.
• Prepare meeting materials, agendas, board papers and ensure the MD is well‑prepared for key events.
• Act as the communication hub between the MD, senior leadership, staff, franchisees and external stakeholders.
• Coordinate business‑wide projects, initiatives and marketing activities with the external agency.
• Organise leadership meetings, conferences, training sessions and company events.
• Record accurate minutes, track actions and follow through to completion.
• Review systems, procedures and workflows, identifying opportunities for efficiency gains.

Required profile

• Proven experience in executive or senior administration support.
• Exceptional organisational and prioritisation abilities.
• Strong written and verbal communication skills.
• High attention to detail and a pride in delivering quality work.
• Ability to build trusted relationships at all organisational levels.
• Good judgement, discretion and a solutions‑focused mindset.

Required skills