Executive Assistant to General Manager

About the role

The Executive Assistant provides high‑quality administrative and organisational support to the General Manager Operations and General Manager Clinical, as well as their wider leadership teams. This position ensures the smooth day‑to‑day running of the business unit within Wellington Free Ambulance.

Key responsibilities

• Manage complex diaries for senior managers, scheduling meetings and coordinating travel arrangements.
• Prepare and edit reports, presentations and other documentation.
• Implement and maintain streamlined systems and processes to improve efficiency.
• Support senior leaders in prioritising tasks, tracking progress and facilitating decision‑making.
• Liaise with internal and external stakeholders to build trusted relationships.

Required profile

• Highly capable and proactive professional who thrives in a fast‑paced environment.
• Proven track record of supporting senior leaders in an Executive Assistant capacity.
• Strong initiative, sound judgement and meticulous attention to detail.
• Ability to anticipate needs, solve problems and maintain confidentiality.

Required skills

• Exceptional relationship‑building abilities across all organisational levels.
• Strong organisational skills with the capacity to prioritise, multitask and meet deadlines consistently.

What we offer

• Opportunity to make a meaningful impact on the health and safety of the Wellington community.
• Inclusive workplace focused on equity, diversity and inclusion.
• Supportive team environment within a respected emergency ambulance service.