Executive Assistant to General Manager – Government Procurement

About the role

The Ministry of Business, Innovation & Employment (MBIE) is seeking a proactive Executive Assistant to support the General Manager of New Zealand Government Procurement. This full‑time, Wellington‑based role offers the chance to work in a purpose‑driven public sector environment, managing a dynamic workload and building strong relationships across government.

Key responsibilities

• Provide proactive diary, inbox and correspondence management for the General Manager.
• Assist in prioritising competing commitments and delivering key outcomes.
• Prepare briefings, presentations, meeting materials and other documentation.
• Coordinate leadership activities, meetings, workshops and events.
• Manage travel arrangements, financial processes and administrative requirements.
• Build and maintain relationships with MBIE staff, Ministers' offices and external stakeholders.
• Handle confidential and sensitive information with discretion.
• Act as a communication link between the General Manager, branch staff and stakeholders.
• Contribute to the wider Executive Assistant community through collaboration and knowledge sharing.

Required profile

• Highly organised and proactive with a strong ability to anticipate needs.
• Excellent judgement, discretion and relationship‑management skills.
• Comfortable managing competing priorities in a fast‑paced environment.
• Strong written and verbal communication abilities.
• Commitment to supporting a collaborative, high‑performing team.

Required skills

What we offer

• Salary range $72,869 – $81,848 per year.
• KiwiSaver contributions.
• Wellness benefits.
• Supportive leadership team and collaborative branch culture.