Executive Assistant to Chief Executive

About the role

As the trusted partner of the Chief Executive at Venues Ōtautahi, you will ensure the executive office runs smoothly, anticipate needs, and support the organisation’s strategic goals. This fast‑paced role blends high‑level administrative support with stakeholder relationship management in a dynamic events and community‑focused environment.

Key responsibilities

• Provide comprehensive executive support to the Chief Executive, including complex diary, meeting and travel arrangements.
• Prepare, coordinate and distribute board and executive documentation, reports, presentations and correspondence to a high standard.
• Manage sensitive information with discretion and sound judgement.
• Lead executive communications and maintain strong relationships with internal and external stakeholders.
• Identify and implement improvements to systems and processes to increase efficiency across the executive office.
• Support strategic initiatives and collaborate across the organisation to deliver successful outcomes.

Required profile

• Significant experience supporting a Chief Executive or senior leader.
• Outstanding organisational skills with the ability to juggle competing priorities.
• Exceptional written and verbal communication skills and meticulous attention to detail.
• High professionalism, integrity and discretion when handling confidential matters.
• Strong relationship‑building abilities and confidence engaging with people at all levels.
• Proactive, solutions‑focused mindset with the ability to anticipate needs.

Required skills