Executive Assistant to CEO

About the role

The Executive Assistant provides high‑level support to the CEO (Manutaki) of Auckland City Mission – Te Tāpui Atawhai. Working in a fast‑paced, confidential environment, you will enable the CEO to focus on strategic leadership and community impact.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, prioritize commitments and handle phone calls.
• Serve as the primary point of contact for internal and external stakeholders engaging with the CEO.
• Maintain relationships with political, sector and community stakeholders and ensure timely follow‑ups.
• Build strong internal relationships to promote efficient collaboration across the organisation.
• Organise logistics for Directorate and Senior Leadership Team meetings, including agendas, minutes and follow‑up actions.

Required profile

• 5‑7 years of advanced clerical or office administration experience, with at least two years at executive level.
• Demonstrated commitment to Te Tiriti o Waitangi and the Mission’s values of Manaakitanga, Atawhai, Rangapū, Mana Tika and Mana Ōrite.
• High discretion and professionalism when handling confidential information.
• Proven ability to manage multiple, rapidly changing priorities to meet the CEO’s expectations.
• Relevant experience may include paid, voluntary or community roles.

Required skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience using Microsoft Teams, SharePoint and other document‑management systems.

What we offer

• Cultural connection through weekly Kapa Haka, waiata and monthly romiromi.
• Access to Employee Assistance Programme, external supervision and “Mission Leave” for wellbeing.
• Comprehensive leave entitlements, including Tangihanga leave from day one.
• Ongoing training, staff discounts, low‑cost fresh produce and convenient transport options.
• Clear pathways for career progression within the Mission.