Executive Assistant to CEO & Business Coordinator

About the role

ACCIONA is seeking an Executive Assistant to support the Chief Executive Officer and the wider Management Team on a major transport infrastructure project in New Zealand. You will provide high‑level executive support, ensure smooth office operations and act as a central coordination point across the organisation.

Key responsibilities

• Provide proactive executive support to the CEO and broader administrative assistance to the Management Team.
• Coordinate Board, committee and leadership governance activities, including meeting scheduling, agenda preparation, minute‑taking, reporting and action tracking.
• Maintain organisational records, registers and corporate documentation, ensuring accuracy, accessibility and compliance.
• Serve as custodian of the organisation’s document library and SharePoint environment, managing records control and maintenance.
• Coordinate office administration, workplace facilities and business support services to sustain a professional working environment.
• Support onboarding and mobilisation activities for employees, contractors, consultants and visitors.

Required profile

• Proven experience providing executive support to senior leadership.
• Strong organisational and administrative abilities, with attention to detail.
• Ability to manage confidential information and coordinate governance processes.

Required skills

• SharePoint

What we offer

• Opportunity to work on one of New Zealand’s most significant transport infrastructure projects.
• Collaborative environment within a global leader in regenerative infrastructure.
• Professional development and exposure to sustainable development initiatives.