Executive Assistant – Support CEO & Leadership Team

About the role

Termius is looking for an Executive Assistant who is interested in IT and thrives in a fast‑moving startup environment. You will work closely with the CEO and the Leadership Team, handling a variety of administrative, financial, and HR tasks while ensuring smooth daily operations.

Key responsibilities

• Provide day‑to‑day support to the CEO and Leadership Team.
• Manage general office administration, including ordering supplies and coordinating with vendors.
• Assist with basic accounting duties such as bank reconciliations.
• Support HR processes, including employee onboarding/offboarding, record‑keeping, and arranging international travel.
• Coordinate internal company events and meetings.

Required profile

• Minimum 3 years experience as a personal or executive assistant.
• Background in a tech or startup environment.
• High motivation, reliability, proactive attitude, and strong communication skills.
• Ability to handle confidential information with discretion.
• Excellent organizational, time‑management, and multitasking abilities.
• Detail‑oriented problem‑solver with strong interpersonal skills.

Required skills

• Familiarity with Xero accounting software.
• Experience using Asana for task and project management.
• Proficiency with Google Workspace (G Suite).

What we offer

• Full‑time position based in our Takapuna office.
• Competitive salary.
• Opportunities for professional growth and development.
• A creative and collaborative work environment.