Executive Assistant – Senior EA/Business Support

About the role

We are seeking a senior Executive Assistant/Business Support professional to join the People, Culture and Enabling Services team. The role provides high‑level support to the GM People and High Performance, ensuring smooth operation of a busy leadership office in Wellington.

Key responsibilities

• Provide high‑level executive support to the GM People and High Performance, including diary management, email triage, travel arrangements and meeting scheduling.
• Prepare agendas, meeting packs, presentations and briefing materials for leadership meetings.
• Manage OIAs, WPQs, Select Committee and Annual Review questions and coordinate leadership routines and deliverables for the People group.
• Support HR initiatives, projects, workshops and hui, and assist with coordination of People leadership team meetings, planning cycles and reporting.
• Act as central liaison for internal and external stakeholders, ensuring timely and accurate information flow and drafting, proofreading and formatting correspondence.

Required profile

• Exceptional organisational capability with ability to manage multiple workflows.
• Professionalism and sound judgement when handling sensitive people and operational matters.
• Strong written and verbal communication skills, warm and clear.
• Relationship‑building ability with leaders, frontline teams and external partners.
• Proactive, anticipatory and solution‑focused mindset.
• Alignment with organisational purpose and comfort working with te ao Māori values, tikanga and Te Tiriti principles.

Required skills