Executive Assistant / Project Coordinator (Hautū)

About the role

We are seeking two highly organised Executive Assistant/Project Coordinators to support senior leaders within the Ministry of Education. One will work directly with the Hautū, Te Poutāhū (Deputy Secretary), and the other will support two General Managers in the Curriculum Group while also providing backup project coordination for the wider curriculum programme.

Key responsibilities

• Manage complex, changing diaries and schedule appointments for senior leaders.
• Oversee busy inboxes, triage requests, and delegate tasks appropriately.
• Prepare meeting packs, coordinate papers and ensure all documentation is ready for briefings.
• Provide project coordination support for large curriculum initiatives.
• Maintain confidentiality and exercise sound judgement in all administrative matters.

Required profile

• Proven experience delivering executive support to senior leaders (Tier 2) in a complex organisation.
• Demonstrated ability to manage diaries, arrange appointments and organise meeting materials.
• Project coordination experience in a fast‑paced environment.
• Strong organisational, relationship‑building and time‑management capabilities.
• Understanding of the Machinery of Government and public‑sector processes.

Required skills

• High proficiency with Microsoft tools, including Microsoft Teams.
• Advanced use of Microsoft Office applications.

What we offer

• Full‑time, office‑based role in Wellington with some flexibility after an initial period.
• Salary range $85,225 – $95,932 per annum plus KiwiSaver.
• Supportive team culture focused on professional development and mentorship.